Legal Records Specialist

Bowditch is a highly regarded law firm handling sophisticated transactions, challenging litigation and complex regulatory issues for businesses, families and institutions throughout Massachusetts, the region and beyond. With a commitment to excellence and a track record of success, we provide comprehensive legal services to our clients, ranging from individuals to multinational corporations.

We are seeking a highly organized and detail-oriented individual to join our team as a Legal Records Specialist. In this role, you will be responsible for overseeing the management and organization of all physical and electronic records within the firm. The Legal Records Specialist plays a crucial role in ensuring compliance with our records management policies and processes.

Responsibilities

• Coordinate the retention and disposal of records in accordance with firm policies
• Establish and maintain filing systems to ensure easy retrieval of documents, both physical and electronic
• Conduct regular audits to assess the accuracy and completeness of records
• Collaborate with the IT department to ensure the security and integrity of electronic records
• Serve as the primary point of contact for internal and external requests for specific legal documents or records
• Research the location of files and documents upon request from attorneys and staff throughout all offices
• Assist with the disposition of old or inactive files according to the firm’s policies; support the transfer of client files associated with incoming lateral attorneys
• Help train firm personnel on records policies and procedures
• Stay current on industry trends and best practices in records management
• Manage a professional relationship with current vendor for off-site storage
• Provide general administrative support and reception desk coverage as needed

Qualifications

• 1-3 years of records management or related experience in a law firm, legal environment, or professional services industry
• Strong knowledge of records management principles, practices, and regulations
• Excellent organizational skills and attention to detail
• Strong time management skills and the ability to work in a fast-paced environment
• Ability to work independently
• Proficiency in document management software and electronic records systems
• Ability to communicate effectively with individuals at all levels of the organization

Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package, including health insurance, retirement plans, paid time off
• A supportive and collaborative work environment with a team of dedicated professionals

Join Our Team

If you are a motivated individual with a passion for excellence and a desire to contribute to a reputable law firm, we encourage you to apply for our Legal Records Specialist position. Take the next step in your career and become part of our success story today! E-mail: recruiting@bowditch.com

Dedicated to Diversity: Bowditch & Dewey focuses on inclusive hiring of those candidates having excellent skills with a broad range of experiences, knowledge, and perspectives. Diversity within the Firm promotes an open and mutually respectful workplace and the delivery of superior service to its clients.

If you are interested in becoming part of an organization which provides exceptional service, cost effective representation and successful results, please send cover letter and resume to:

Equal Opportunity Employer