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Legal Administrative Assistant

Bowditch & Dewey, LLP, is seeking a Legal Administrative Assistant to join our Framingham Office team.  This is a full-time, 40-hour per week position, Monday through Friday.  The desired hours for this position are 8:30 a.m. to 5:00 p.m.

This organized and attentive individual will be supporting members of the Business and Finance group and the Real Estate Practice Area. They will handle a variety of tasks, ranging from basic administrative tasks to complex document editing, with a strong focus on providing sophisticated administrative support for the teams. Our fast-paced practices require a committed team player with proven leadership skills, with a track record of good judgment, initiative, patience, humor and versatility.

Essential Duties and Responsibilities

The Legal Administrative Assistant is integral to the functioning of our practice areas, therefore regular and predictable attendance is essential to the job. Primary responsibilities include (but are not limited to) the following:

  • Preparing Documents: Coordinating document preparation, printing, editing, copying, scanning, e-mailing and saving documents as needed.
  • Billing:  Coordinate with attorneys and the Billing Department to review and process client invoices.
  • Maintaining Files: Maintaining electronic client records in compliance with current Firm policies. Working with the team to create and maintain electronic client files and indexes. Archive closed matters in line with the firm record retention policy.
  • Maintaining Calendar: Assisting in coordinating timekeeper calendars, event registrations, expense reports, travel, and meeting arrangements.
  • Processing Mail: Preparing and processing incoming/outgoing mail, email and faxes and arrange for specialized mail or messenger services as required.
  • Providing Administrative Support: Assisting with new client/matter intake process and maintain contact management records. Utilizing the Firm’s workflow software to initiate client intake, request checks, and process write-offs as well as other types of requests. Scheduling meetings and arranging for conference rooms. Communicating effectively with clients and with others in the Firm. Proactively anticipating the business needs of the assigned attorneys; planning ahead and meeting deadlines.
  • Cooperating with Team Efforts: Serving as backup to other legal groups as directed. Working cooperatively with other departments and individuals in the Firm.
  • Performing other duties as assigned.

Desired Skills and Experience

  • Minimum 2 years of progressive experience providing administrative support. Prior experience in a law firm is highly preferred.
  • Familiarity with general business documents including annual reports, corporate minutes, articles of organization, stock certificates, and tax forms.
  • Exposure to commercial real estate transactions, including commercial corporate support.  Familiarity with the following documents:  purchase and sale agreements, deeds, settlement statements, commercial leases, title examinations, municipal lien certificates, corporate organizational documents and payoff letters.
  • Excellent organizational skills, interpersonal skills, and attention to detail.
  • Excellent technology skills within a rapidly changing and challenging environment including: advanced experience with Microsoft Office (Word, Outlook, Excel, PowerPoint); experience using Microsoft Word formatting and styles; familiarity with redlining; experience with modifying pdfs, and adaptability learning new applications and systems.
  • Experience navigating a document management system. NetDocs experience preferred.
  • Strong verbal and written communication skills; demonstrated understanding of correct grammar, spelling and punctuation.
  • Ability to work effectively and proactively within a team environment sometimes under high pressure.
  • Strong time management skills.
  • Ability to coordinate multiple tasks concurrently and to meet deadlines.
  • Initiative, flexibility, resiliency, and a willingness to adapt to change.

Dedicated to Diversity: Bowditch & Dewey focuses on inclusive hiring of those candidates having excellent skills with a broad range of experiences, knowledge and perspectives. Diversity within the Firm promotes an open and mutually respectful workplace and the delivery of superior service to its clients.

If you are interested in becoming part of an organization which provides exceptional service, cost effective representation and successful results, please send cover letter and resume to:

Human Resources Department

Bowditch & Dewey, LLP
311 Main Street
P.O. Box 15156
Worcester, MA 01615-0156

Equal Opportunity Employer

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    To get in touch, please call us at 508-791-3511 or fill out the form below. Fields in orange are required.

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